This study aimed to design and implement an effective Automated Clearance Scheduling System for Eastern Polytechnic, Port Harcourt, to enhance the efficiency, accuracy, and user satisfaction of the clearance process. Anchored on the Technology Acceptance Model (TAM) which emphasizes perceived usefulness and ease of use as determinants of system acceptance, the research utilized the Object-Oriented Analysis and Design (OOAD) methodology to develop a modular and user-friendly web-based platform. The system was developed using PHP, MySQL, HTML, CSS, and JavaScript, enabling students to schedule clearance appointments and track their status in real time, while allowing administrative staff to manage and monitor clearance activities efficiently. Major findings indicate that the automated system significantly reduced delays, minimized human errors, and improved communication between students and staff. It also enhanced data accuracy and transparency in clearance operations. The result of this research is a system that automates the course registration and examination result processing for the Department of Computer Science, which can be used in any department of most universities in Nigeria and beyond.The study concludes that automation of clearance processes is crucial for improving institutional administrative efficiency and user experience. It recommends that higher institutions adopt automated clearance systems, provide regular training for users, integrate clearance platforms with other institutional systems, maintain robust security protocols, and develop mobile-friendly versions to increase accessibility and scalability.
Publication Date: 2026-06-10